Bylaws of the SIGHPC-BD (SIGHPC-BigData) Virtual Chapter of the Association for Computing Machinery
Article I: Name and Scope
This organization shall be called the SIGHPC-BIG DATA. In these bylaws it is referred to as “the Chapter”; the Association for Computing Machinery is referred to as ACM; and the ACM Special Interest Group on High Performance Computing is referred to as ACM SIGHPC.
The scope of the Chapter is activities related to high performance computing. Specifically, the Chapter will focus on promoting the use of high performance computing environments to address Big Data challenges.
The Chapter will support activities complementary to ACM SIGHPC, other ACM SIGHPC Chapters, and other ACM activities. The Constitution, Bylaws, and policies of the ACM, the SIG Governing Board, and SIGHPC take precedence over any conflicting provisions of these bylaws or internal policies of the Chapter.
Article II: Purpose
- The Chapter is organized and will be operated exclusively for educational and scientific purposes. Specific objectives include:
- Promote an increased knowledge of and greater interest in the educational and scientific aspects and applications of High Performance Computing (HPC).
- Provide a means of communication among individuals having an interest in HPC.
- Promote the parallelization of state-of-the-art big data analytics frameworks to use HPC platforms efficiently and the adaptation of common software stacks.
- Promote the development of new tools for data intensive supercomputing.
- Provide a means of communication and collaboration among individuals having an interest in the convergence between HPC and Big Data, in order to exchange ideas and best practices.
- Promote the use of HPC and Big Data technologies in commercial analytics.
- The activities of the Chapter will include the following:
- Sponsoring general membership meetings and site visits.
- Sponsoring conferences, symposia and workshops. This type of event must be approved by the ACM Local Activities Manager and the ACM SIGHPC Executive Committee.
- Collecting and disseminating information through a newsletter, web site, mailed announcements and/or electronic mail.
- Serving as a source of information for its members, the ACM SIGHPC Chapters, other ACM SIGHPC and ACM units, and the general public.
- This Chapter is chartered by ACM. It is formed and will operate under the sponsorship of ACM, ACM SIGHPC, and ACM’s SIG Governing Board.
Article III: Membership
The provisions of this section must conform to the membership provisions specified in ACM’s Bylaws (Bylaw 6, Section 5; ACM Constitution Article 3).
- Voting membership in the Chapter shall be open to all ACM and ACM SIGHPC members as well as non-members interested in the activities of the Chapter, upon request and payment of any Chapter dues as determined by the Chapter Executive Committee.
- Student membership shall be open to all full-time students; student membership dues shall be determined by the Chapter Executive Committee. Student membership dues shall not exceed 75 percent of regular member dues.
Article IV: Officers
- The officers of this Chapter shall be: Chair, Vice-Chair, and Treasurer.
- All officers, plus the Past Chair, must be voting members of ACM and members of ACM SIGHPC.
- All officers, plus the Past Chair, must be voting members of the Chapter.
- Officers shall be elected by a plurality of votes cast by the voting members of the Chapter.
- The officers shall take office on July 1 and serve for two years.
- No member may serve in the office of Chair or Vice-Chair for more than two consecutive terms.
- Replacements for resigned Officers will be nominated by the Chapter Executive Committee. Replacements will be appointed by the Chair if a majority of the Executive Committee votes “Yes” on their appointment. In the event the Chair has resigned, an acting Chair may be appointed for the remainder of the term with a majority “Yes” vote from the Executive Committee and approval by the ACM Local Activities Manager, the ACM SIGHPC Executive Committee, and the ACM Chief Operating Officer.
Article V: Duties of Officers
- The Chair is the principal officer and is responsible for leading the Chapter and managing its activities in accordance with the policies and procedures of ACM. The Chair shall preside at all meetings of the Chapter and of its Executive Committee. The Chair maintains the records of the Chapter and keeps the minutes of all business and Executive Committee meetings of the Chapter.
- The Vice-Chair shall preside at meetings in the absence of the Chair, assist the Chair in the management of the Chapter and perform other duties that may be assigned by the Chair. The Vice-Chair is also responsible for organizing and overseeing the Chapter’s program schedule. Other duties of the Vice-Chair include:
- Notification to the ACM SIGHPC Chapters Committee Chair and ACM Headquarters of any changes in the officers of the Chapter.
- Submission of any proposed amendment to these bylaws to the ACM SIGHPC Executive Committee, the ACM Local Activities Manager, and the Chairs of the Membership Services Board and the ACM Constitution and Bylaws Committee.
- Preparation of the Chapter’s Annual Activity Report and submission of this report to the ACM SIGHPC Executive Committee Chair and ACM Headquarters.
- The Treasurer is the chief financial officer of the Chapter. Duties of the Treasurer include:
- Managing the finances of the Chapter according to the policies and procedures of ACM, including paying all bills and preparing budgets for each Chapter committee.
- Keeping full and accurate accounts of receipts and expenditures of the Chapter.
- Completing and submitting the Annual Financial Report to ACM Headquarters.
- Assist the Chair in the management of the Chapter.
- Perform other duties as assigned by the Chair.
Article VI: Chapter Executive Committee
- The Chapter Executive Committee shall consist of the present officers of the Chapter, the immediate past Chair and one Member-at-Large.
- A Member-at-Large shall take office on July 1 and serve for two years.
- All members of the Chapter Executive Committee must be voting members of the Chapter.
- Replacements for resigned Members-at-Large will be nominated by Chapter Executive Committee. Replacements will be appointed by the Chair if a majority of the Committee votes “Yes” on their appointment.
Article VII: Standing Committees
- The chapter currently has one Standing Committee, the Advisory Board.
- Standing Committees are created or terminated by amending these bylaws per the procedure in Article XII.
- Committee Chairs will be approved by a majority vote of the Chapter Executive Committee.
Article VIII – Ad-hoc Committees
With the advice of the Chapter Executive Committee, the Chair may appoint ad-hoc committees and their respective chairs as appropriate. Ad-hoc committees and their chairs must be reviewed annual by the Chapter Executive Committee.
Article IX: Meetings
- Meetings shall be held as planned by the Executive Committee. The Chapter will conduct at least one (1) meeting a year for the general membership. Meetings will be conducted in accordance with Roberts Rules of Order.
- Written and/or electronic notices of all meetings shall be distributed to all members at least one (1) week prior to any meeting.
- The Chapter shall hold meetings only in a place and manner that is open and accessible to all Chapter members and all members of ACM SIGHPC and ACM. Meetings may be conducted by electronic means such as teleconference or videoconference as long as all attendees are able to hear each other and be heard (as defined in Roberts Rules of order).
- Official business of the Chapter, except as authorized elsewhere in these bylaws shall be conducted only at a meeting of the chapter where a quorum is present. A quorum of the Chapter shall be defined as 33% of the voting membership of the chapter or 50 voting members, whichever is greater.
- A simple majority of the voting members present shall be required to carry a motion.
Article X: Disbursements and Dues
- Disbursements from the Treasury for expenditures of the Chapter shall be made by the Treasurer with authorization of the Executive Committee and shall be included in the minutes of its meetings. All funds will be maintained in accounts administered by ACM unless specific permission is provided by ACM’s Chief Financial Officer.
- Dues shall be fixed annually by the Chapter Executive Committee and approved by the SIGHPC Executive Committee and the ACM Local Activities Manager
Article XII: Amendment and Election Procedures
- All proposed changes to these Chapter Bylaws shall be approved by the majority vote of the members of the Chapter, the ACM SIGGHPC Executive Committee, the ACM Local Activities Manager and the ACM Chief Operating Officer.
- A Nominating Committee consisting of a minimum of three voting members of the Chapter, at least two of whom are not members of the Executive Committee, shall be appointed by the Chapter Chair at least four months prior to the Standard ACM Election Date.
- Elections will be conducted by postal mail. Ballots will be prepared by the Secretary and mailed to all current voting Chapter members. The membership will have 30 days to return the ballots. Officers and Members-at-Large will be elected by a plurality of votes cast.
- Election results will be announced by the same written and/or electronic means used to announce meetings within two (2) weeks of the deadline to return ballots.
Article XIII: Dissolution of the Chapter
- Dissolution of this Chapter by consent of the members shall consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all members of the Chapter for the purpose of taking this vote.
- This chapter can be dissolved or returned to transitional status by a majority vote of the SIGHPC Executive committee for failure to meet the viability criteria in ACM Bylaw 5, or failure to comply with these bylaws, ACM policy or SIGHPC policy.
- Should this chapter be dissolved, its assets and liabilities shall be transferred to ACM and shall be supervised by ACM’s Finance Director.
Article XIV: Initial Officers and Transition Period
- For the first two years of existence, a chapter is considered in transition.
- During the transition period, the officers shall be appointed by the Chair of ACM SIGHPC and approved by the SIGHPC Executive Committee.
- Article XIV will be deemed stricken from these bylaws when the first elected Executive Committee takes office.